For holiday light installers
Christmas light installation software that knows which bins go on which house
LightBin Ledger is Christmas light installation software for holiday lighting companies that keeps each customer's design, their install and takedown jobs, and the labeled bins of lights stored in your warehouse. Before the trucks roll, every crew lead knows which four bins are the Varga house.
Paste your customer spreadsheet and the list is in. Nothing to install on the trucks; crews use the phone they have.
Bins, by customer and shelf
- VARG-1 of 4Varga, 14 Elm St · Rack 3, shelf BIn warehouse
- VARG-2 of 4Varga, 14 Elm St · Rack 3, shelf BIn warehouse
- VARG-3 of 4Varga, 14 Elm St · Rack 3, shelf CNeeds repair
- OKA-1 of 2Okafor, 9 Birch Ct · Rack 1, shelf AAt customer
- PHAM-1 of 1Pham, 221 Lakeview · Unit 12, floorOut on job
| Customer | Bin | Shelf | Status |
|---|---|---|---|
| Varga, 14 Elm St | VARG-1 of 4 | Rack 3, shelf B | In warehouse |
| Varga, 14 Elm St | VARG-2 of 4 | Rack 3, shelf B | In warehouse |
| Varga, 14 Elm St | VARG-3 of 4 | Rack 3, shelf C | Needs repair |
| Okafor, 9 Birch Ct | OKA-1 of 2 | Rack 1, shelf A | At customer |
| Pham, 221 Lakeview | PHAM-1 of 1 | Unit 12, floor | Out on job |
VARG-3 carries a note from takedown (“two dead sockets on the 50-ft run”) and stays on the repair list while the other three go back out in November.
Hundreds of houses, one list each.Design, jobs and bins live on the customer, not in a spreadsheet, a whiteboard and the owner's head.
Christmas light installation business, year round
August to February, on one calendar
The app follows the season the way a lighting company does: designs first, then installs, then takedowns, then the warehouse.
- Aug
Copy designs forward
Last year's design for every house is one click from this year's. Quote from the roofline feet and bulb count you already have.
- Oct
Schedule installs
Every customer gets an install job with a date and a crew lead. The dashboard shows who still has no job.
- Nov
Hang the lights
A crew lead opens the customer on a phone: gate code, design, and the bins to load. Starting the job marks those bins out; finishing marks them at the customer.
- Jan
Take them down
The takedown board lists every house still lit. Finishing a takedown puts the bins back in the warehouse; a damaged strand is flagged for repair.
- Feb
Close the season
Bins needing repair are the reorder list. Export customers, bins and jobs to a spreadsheet for the books.
Designs that carry over
Saved once, quoted every year
A design belongs to a customer and a season: the description, roofline feet, bulb style and color, controller and timer notes, a link to the photo, and the price quoted. Next August you copy it to the new season, change what changed, and the old one stays on file. The install job points at the design, so the crew on the roof reads the same notes the office quoted from.
Varga, 2026 season
- Warm white C9 LED on the full roofline and both gables, 184 ft
- Two 6-ft wreaths over the garage, three tree wraps on the maples
- Timer on the garage outlet, dusk to 11
- Photo: garage-left-2025.jpg
- Quoted $1,650; installed Nov 14, taken down Jan 9
Copy to 2027 season
Christmas light takedown scheduling
Bins follow the job, so nobody counts the shelf twice
Crew leads see only the customers assigned to them: the address and gate notes, the design, their installs and takedowns, and the bins to load. They mark a job in progress or done from the truck, add crew notes, or flag an issue for the office. Each change moves the customer's bins for them.
The office manager schedules jobs and keeps the records; the owner sees the whole season on one dashboard: installs and takedowns still to do, jobs past their date, flagged issues, and bins needing repair.
Where a season goes wrong
The February phone calls
Loading the truck
The crew lead guesses how many bins the Varga house has and which shelf they are on.
The customer's bin list is on the phone, shelf by shelf, and each bin is marked out on the job as it is loaded.
A takedown in February
The house that is still lit is the one that calls, because the spreadsheet row was never updated.
The takedown board lists every open takedown, and the dashboard flags any left over from last season.
Quoting a repeat customer
Last year's roofline feet and bulb color are in a camera roll on a phone that changed hands.
The design is saved per season under the customer, with the photo link and the price quoted, and copies forward in one click.
A broken strand
It goes back in the bin, nobody writes it down, and it is found again next November on the roof.
The bin is flagged needs repair with a note, stays out of the loadable set, and sits on the repair list until it is fixed.
Holiday lighting business software
One truck, a few crews, or several warehouses
Lighting is seasonal, so the plans are too: pay by the month through the season and pause in the off-season, when every record stays readable and exportable. The year price covers twelve months for the price of ten.
Solo
$19/mo$190 a year
One login for a one-truck operation. Every customer, design, job and bin, one warehouse.
- 100 customers, 400 bins
- 1 warehouse, 1 login
- Owner
Crew
$49/mo$490 a year
Office manager and crew lead logins, ten in all. Crews see only their own customers from the truck.
- 600 customers, 3,000 bins
- 1 warehouse, 10 logins
- Owner, Office Manager, Crew Lead
Fleet
$99/mo$990 a year
Up to five warehouses or storage units, forty logins, and a warehouse manager who runs the bins without seeing customers.
- 2,500 customers, 12,000 bins
- 5 warehouses, 40 logins
- Owner, Office Manager, Crew Lead, Warehouse Manager
Before the first install
What installers want to know first
Is this a scheduler like Jobber or a quoting tool?
No. Jobber, Housecall Pro and the like schedule visits and send invoices, and they have no idea which bins belong to which house. LightBin Ledger is the season book: the design, the install and takedown status, and the stored bins, per customer. Many companies run both.
How do crews know which bins to load?
Every bin is filed under a customer with a label, what is inside and the shelf it sits on. A crew lead opens the customer on their phone and sees the bin list; when they start the install, those bins are marked out on the job, and when they finish, at the customer.
What happens to the bins at takedown?
Marking the takedown done puts the customer's bins back in the warehouse. A strand found damaged is flagged needs repair with a note, so it stays flagged when the rest go back on the shelf and the reorder is not forgotten.
Do designs carry over to next year?
Yes. A design is saved per season with the roofline feet, bulb style and color, controller notes, a photo link and the price quoted. One click copies it to the new season, and the old one stays on the customer for reference.
What do crew leads see?
Only their own customers: the address and gate notes, the design, the jobs scheduled for them and the bins to load. They mark jobs in progress or done, add crew notes, flag an issue, and update bin status. They cannot see other crews' customers or change anything in the office.
What does the Fleet plan add?
Up to five warehouses or storage units, and a Warehouse Manager login that sees and updates every bin and shelf location without seeing customer records, designs or jobs.
Can I bring in my customer spreadsheet?
Yes. Paste a CSV with name, address and optionally phone and gate notes, and the customers are created. Customers, bins, jobs and designs can be exported as CSV at any time.
What if the 14 days run out before I pick a plan?
The 14-day trial needs no card and runs on the Solo plan's limits. If you haven't picked a plan by then, nothing is deleted. Every record stays readable and exportable; adding or changing records waits until you subscribe.
This season
Every bin knows its house. Start with your customer list.
Updated Oct 15, 2026